Deposit: A non-refundable booking deposit of $500 is required at the time your event is scheduled. The deposit is non-refundable even if you decide to cancel your event for any reason.
Damage Deposit: $400 damage, clean-up, and overtime deposit is required with your final payment. It will be held and returned within 7 days of the event if the terms of the agreement are met. You are responsible for any excessive cleaning or damage resulting from the event to the action of your members and or guests.
Maximum Occupancy: Sandhollow Weddings & Events LLC has been approved to a maximum occupancy of 400 persons, to include attendees, participants, and food service personal.
Compliance: All persons associated with the event must comply with the policies outlined in these policies and procedures guide and the county and state ordinances. Sandhollow Weddings & Events LLC has the final say in disputes that arise from applications and interpretations of these policies. You are responsible financially for the actions of all your guest and wedding party. We reserve the right to have people removed for misconduct. No pets, service dogs leashed.
House: Our bonus room is available for the wedding package and is allocated for the bridal party only. The bathroom is also only for the bridal party. Guests are not allowed to go in and out of the house without permission from Sandhollow Weddings & Events LLC staff.
Children: We love children! However we ask that all children be in the company of an adult at all times for safety reasons. We do not want anyone getting hurt. Also please stay out of the flower beds, water fall area, and away from all animals including horses and cattle. Many people use our facility and we want to be sure it’s kept nice and safe for everyone.
Smoking: We are a non-smoking facility. However, smoking is permitted in the designated smoking area. We respect your right to smoke we just ask that you help us keep our facility and grounds nice for our guests and for our future events.
Alcoholic Beverages: Sandhollow Weddings & Events LLC are a beer/wine facility only, unless a licensed caterer/bartender is hired. Alcohol License must be on site, and available at all times. Sandhollow Weddings and Events hold a beer and wine permit and all alcohol will be served thru our event facility unless hard liquor is desired for your event. Due to safety concerns, alcohol may not be served past 10:30 pm. There is a three keg (or equivalent) limit. We strongly encourage your guests to have designated drivers.
Music and Noise: In accordance with your agreement with Sandhollow Weddings & Events LLC, no music is allowed after 11:00 p.m. Sound must also be kept at a reasonable level during all events. Sandhollow Weddings & Events LLC will decide what is a reasonable level. Sound check required. We want to be courteous of our neighbors.
Travel on Area Roadways: We ask that all guests observe the speed limits on local roads. In an effort to keep dust to a minimum, we require all guests to not travel over 10 mph on our driveway.
Decorations: Decorations must be approved by Sandhollow Weddings & Events LLC. String and ribbon work best. No confetti, rice, silly string, fake rose peddles, and such are allowed. Bubbles and real flowers are allowed.
Personal Property: Sandhollow Weddings & Events LLC is not responsible for lost or stolen property. Anything damaged or stolen will be the sole responsibility of the person or persons renting our facility.
Food and Beverages: A licensed cater is preferred, but not required. You are responsible for bottled water and other beverages served. All activities related to food preparation, presentation, serving, must be performed by you or your caterer. We have a regular size refrigerator and small freezer.
Insurance: Sandhollow Weddings & Events LLC requires users of the facility to purchase an event liability insurance policy naming Sandhollow Weddings & Events LLC, 851 Crest RD., Caldwell ID 83607 as an additional insured. The policy shall be in the amount of not less than $1,000,000 per occurrence and must be provided to Sandhollow Weddings & Events LLC 15 days in advance of the scheduled event date. This insurance may be obtained through WedSafe or an insurance agency of your choice.
Rehearsal for Wedding Package: You may schedule a 2 hr. time to have rehearsal, no rehearsal dinner, unless approved prior to rehearsal night.
Clean Up: Anything and everything that belongs to you must be taken at the end of your event. Bridal Suite and groomsman area needs to be clean and items removed before 9:30 pm. Chairs need stacked on outside of reception area in groups for pickup, tables all need to be stacked on outside of reception fence for pickup also. All disposables must be in the garbage containers provided.
Equipment Failures and Acts of God: Sandhollow Weddings & Events LLC will not be held responsible for acts of God, including resulting damage to persons or property. Sandhollow Weddings & Events LLC will not be held responsible for problems due to mechanical failure of equipment or features on the property. We will not be responsible for power outages beyond our control. Sometimes there are unforeseen problems that might not be resolved in time for your event. However we will do everything within reason to correct issues that may arise.
Photos: Sandhollow Weddings & Events LLC reserves the right to take and use photos of your event for promotional purposes
